Document Management Software: Difference between revisions

Revision as of 19:21, 16 January 2022

While you can use SimpleSearch and SimpleView to quickly search, view and annotate your documents, they are not a replacement for Enterprise Document Management Software when businesses require robust records management capabilities for security and regulatory compliance.

There are a wide variety of document management systems available on the market today. They perform the tasks of managing stored files and index data, as well as giving users an interface to search for and view these images. Many perform advanced functions like workflow management, revision tracking, and access auditing for HIPAA and other regulations.

SimpleIndex has the ability to interface with these systems, making it an ideal front-end for use with most document management systems on the market.

Many of these systems have the ability to scan, import and index documents, but the interface is often an afterthought, with limited functionality, manual steps, or expensive licenses. SimpleIndex makes a great way to replace or enhance the front-end document capture for any repository.

Integration with third party document management software is done via the Index Log files that SimpleIndex creates. Documents are scanned and indexed with SimpleIndex, and a log file is created that lists each image scanned and the index information associated with it.

Direct integration of document and index data via HTTP Post is also available.

Most document management software comes with standard or optional components that allow you to automatically import images and index information in the format SimpleIndex provides.

Systems that require custom XML or proprietary import file formats can be integrated with as well. Index files can be converted to any format with an XSLT formatting file. The SimpleExport application adds custom variables, Base64 image conversion and other advanced features.

Please contact Technical Support to request a custom export script.

@@ Line 1: / Line 1: @@
-There are a wide variety of document management systems available on the market today. They perform the tasks of managing stored images and index data, as well as giving users an interface to search for and view these images. Many perform advanced functions like workflow management, revision tracking, and access auditing for HIPAA compliance. SimpleIndex has the ability to interface with these systems, making it an ideal scanning front-end for use with most document management systems on the market.
+While you can use [[SimpleSearch]] and [[SimpleView]] to quickly [[search]], view and [[annotate]] your documents, they are not a replacement for Enterprise Document Management Software when businesses require robust records management capabilities for security and regulatory compliance.
-Integration with third party document management software is done via the [[Index Log]] files that SimpleIndex creates. Documents are scanned and indexed with SimpleIndex, and a log file is created that lists each image scanned and the index information associated with it. Most document management software comes with standard or optional components that allow you to automatically import images and index information in the format SimpleIndex provides.
+There are a wide variety of document management systems available on the market today. They perform the tasks of managing stored files and index data, as well as giving users an interface to search for and view these images. Many perform advanced functions like workflow management, revision tracking, and access auditing for HIPAA and other regulations.
-Many document management systems have a scanning module that is sold separately, at significantly greater cost than SimpleIndex. With a single scanner, SimpleIndex can provide an easier and more cost-effective scanning interface than the default module. With multiple scanners, the low cost of SimpleIndex makes it possible to implement [[Distributed Document Capture]] for a fraction of what it would cost otherwise.
+SimpleIndex has the ability to interface with these systems, making it an ideal front-end for use with most document management systems on the market.
-Systems that require custom XML or proprietary import file formats can be integrated with as well. Index files can be converted to any format with an [[XSLT]] formatting file. The SimpleExport application adds custom variables, Base64 image conversion and other advanced features. Please contact us (0) to request a custom export script.
+Many of these systems have the ability to [[scan]], [[import]] and [[index]] documents, but the interface is often an afterthought, with limited functionality, manual steps, or expensive licenses. SimpleIndex makes a great way to replace or enhance the front-end document capture for any repository.
+Integration with third party document management software is done via the [[Index Log]] files that SimpleIndex creates. Documents are scanned and indexed with SimpleIndex, and a log file is created that lists each image scanned and the index information associated with it.
+Direct integration of document and index data via [[HTTP Post]] is also available.
+Most document management software comes with standard or optional components that allow you to automatically import images and index information in the format SimpleIndex provides.
+Systems that require custom XML or proprietary import file formats can be integrated with as well. Index files can be converted to any format with an [[XSLT]] formatting file. The [[SimpleExport]] application adds custom variables, Base64 image conversion and other advanced features.
+Please contact [[Technical Support]] to request a custom export script.