If you have not yet decided on a plan for how to organize your scanned images for later retrieval, you should take some time to consider the possible options. There are several ways to search and view documents scanned with SimpleIndex®:
There are a wide variety of small business and enterprise document management systems available on the market today. They manage stored images and index data, and provide users an interface to search for and view these images. Many perform advanced functions like workflow management, revision tracking and access auditing for HIPAA compliance. SimpleIndex has the ability to interface with these systems, making it an ideal scanning front-end for use with most document management systems on the market.
Integration with document management software is done via the Index Log Files that SimpleIndex creates. Documents are scanned and indexed with SimpleIndex, and a log file is created that lists each image scanned and the index information associated with it. Virtually all document management systems come with standard or optional components that allow you to automatically import images and index information in the format SimpleIndex provides.
Many document management systems have a scanning module that is sold separately, at significantly greater cost than SimpleIndex. With a single scanner, SimpleIndex can provide an easier and more cost-effective scanning interface than the default module. With multiple scanners, the low cost of SimpleIndex makes it possible to implement Distributed Document Capture for a fraction of what it would cost otherwise.
The built-in Windows search bar in the top corner of your Explorer window is great for searching through documents on your local hard drive. It will search both the file names and the contents of those files for the term you enter. This is not the case when you are searching a folder on a server; search is only able to look at the file names. The good news is there's away to enable the content search on server drives as well. On Windows Server 2008 or later you can enable Windows Search Service and the indexing options that come with it to quickly find your files using the search. Once Windows Search is setup on the server, back at your local PC simply pick any shared drive or folder that you would like to rapidly search and add it to a library. When you type a word or phrase in the search bar Windows will search not only all the file names but the content of the files as well. More information on setting up the search capability on Windows Server can be found here.
|I know nothing about databases. Can I still use the database and Retrieval Mode features?|
|How do you configure full text searching in Retrieval mode?|
|Is it possible to restrict user access to certain documents in Retrieval Mode?|
|Is the document Search/Retrieval and View functions available in SimpleIndex or available only with the SimpleSearch add-on module?|
|How do I configure SimpleIndex to scan documents?|
|How can I use barcodes or blank pages as separator pages to indicate document breaks?|
|How do you configure OCR to read index information from MS Office or PDF documents?|
|Can SimpleIndex read barcodes off of PDF files in a folder?|
|Why are my barcodes not being recognized properly?|
|Can SimpleIndex create searchable PDF Image+Text files with hidden text?|