The simple solution for Document Management In SharePoint
SimpleIndex gives you an affordable, automated way to populate custom metadata tags when migrating documents to SharePoint 2010 and SharePoint 2013. SimpleIndex uses a variety of methods to extract data, including zone OCR, barcode recognition, mark recognition (OMR) and text pattern matching. The data is assigned to index fields that correspond to the custom columns in your SharePoint document library. The extracted values can be reviewed and corrected if necessary before uploading.
Uploading individual documents to SharePoint is easy. The hard part is migrating thousands of files and tagging them with custom metadata that can be used for fast, precise searching and sorting.
Without metadata, only the filename is used for searching scanned documents. OCR can be used to enable text searching of images, but there are several limitations to text searches:
OCR cannot recognize any handwritten data
Low quality scans or documents with complex layouts often OCR poorly
OCR errors mean that you won't always find all the files you are searching for
Cannot perform date range or number range searches
Cannot sort results by anything other than title and create/modified date
Advantages of the SimpleIndex SharePoint migration solution include:
Complete document imaging solution as well as electronic document migration
Advanced text pattern matching finds precise data in unstructured text
Parse folder and file paths to find metadata values
Unattended server processing mode available
Easy yet powerful alternative to managed metadata services
Far more features for the price than other SharePoint migration tools
SimpleIndex uses the SharePoint 2010 Client interface to communicate with SharePoint 2010. To use it, you must have Microsoft .NET 3.5 and the SharePoint 2010 Client Object Model installed.
Whether you are a small business trying to manage your paper, a government agency or non-profit trying to scan on a budget, or a multi-national corporation looking to distribute scanning throughout the enterprise, SimpleIndex is the perfect solution for document management in sharepoint.
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