The simple solution for SharePoint Document Scanning

SimpleIndex gives you an affordable, automated way to populate custom metadata tags when migrating documents to SharePoint 2010 and SharePoint 2013. SimpleIndex uses a variety of methods to extract data, including zone OCR, barcode recognition, mark recognition (OMR) and text pattern matching. The data is assigned to index fields that correspond to the custom columns in your SharePoint document library. The extracted values can be reviewed and corrected if necessary before uploading.

Uploading individual documents to SharePoint is easy. The hard part is migrating thousands of files and tagging them with custom metadata that can be used for fast, precise searching and sorting.

Without metadata, only the filename is used for searching scanned documents. OCR can be used to enable text searching of images, but there are several limitations to text searches:

  • OCR cannot recognize any handwritten data
  • Low quality scans or documents with complex layouts often OCR poorly
  • OCR errors mean that you won't always find all the files you are searching for
  • Cannot perform date range or number range searches
  • Cannot sort results by anything other than title and create/modified date

Advantages of the SimpleIndex SharePoint migration solution include:

  • Complete document imaging solution as well as electronic document migration
  • Advanced text pattern matching finds precise data in unstructured text
  • Parse folder and file paths to find metadata values
  • Unattended server processing mode available
  • Easy yet powerful alternative to managed metadata services
  • Far more features for the price than other SharePoint migration tools

SimpleIndex uses the SharePoint 2010 Client interface to communicate with SharePoint 2010. To use it, you must have Microsoft .NET 3.5 and the SharePoint 2010 Client Object Model installed.

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SharePoint Document Scanning

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FAQ Answers for SharePoint Document Scanning

Question Can SimpleIndex integrate with Microsoft SharePoint?
Question How do I configure SimpleIndex to scan documents?
Question How can I use barcodes or blank pages as separator pages to indicate document breaks?
Question Can SimpleIndex read barcodes off of PDF files in a folder?
Question Why are my barcodes not being recognized properly?
Question How do you configure the Autofill feature?
Question Some pages in my documents have unwanted barcodes that are being read. How can I exclude these from recognition?
Question Is it possible to read OCR or Barcodes only on specific pages instead of every page?
Question What is the point of SimpleQC?
Question I finished scanning a batch and found a page that did not get scanned. How can I insert the missing page without rescanning the batch?

Simply the Best Deal in SharePoint Document Scanning

SharePoint Document Scanning

Whether you are a small business trying to manage your paper, a government agency or non-profit trying to scan on a budget, or a multi-national corporation looking to distribute scanning throughout the enterprise, SimpleIndex is the perfect solution for sharepoint document scanning.

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Pages related to SharePoint Document Scanning

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Additional Information on SharePoint Document Scanning

Document Imaging Suite

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