When purchase orders are not created, bills must be entered manually. These types of bills often don't require line item data as they represent expense items instead of inventory. SimpleIndex is able to capture the Vendor, Date, Invoice Number, and Amount fields using its OCR pattern matching features. The expense account is linked to the Vendor in a lookup table (e.g. Verizon would always be a "Telecommunications" expense). Once all the data is captured, SimpleQB is used to import the transactions into QuickBooks.
This video demonstrates how to use SimpleQB to automatically receive and reconcile bills that have corresponding purchase orders in QuickBooks. When invoices are received against purchase orders, it is only necessary to know the PO Number in order to complete the transaction. Line item data is copied automatically from the PO. When processing is complete, all the purchase orders are marked as received and entries in the Bills section are present for each invoice.
|Can SimpleQB be used to scan in receipts and invoices which are then matched to the files kept in the QuickBooks System?|
|How do you configure the Autofill feature?|
|Will your SimpleQB allow me to scan in old invoices or bank statements directly into QuickBooks?|
|How do I configure SimpleIndex to scan documents?|
|How are Simple Software products licensed?|
|How do you configure OCR to read index information from MS Office or PDF documents?|
|Can SimpleIndex read barcodes off of PDF files in a folder?|
|Can SimpleIndex create searchable PDF Image+Text files with hidden text?|
|How can I improve recognition rates for my OCR fields?|
|Some pages in my documents have unwanted barcodes that are being read. How can I exclude these from recognition?|