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 Most digital copiers have the ability to scan a TIFF image file to a
shared folder on your network. However, getting an image with a
recognizable filename and index fields you can search on is usually a
labor intensive, if not impossible task. SimpleIndex with
SimpleCoversheet provides a way for
the whole office to organize documents they scan with your existing
digital copiers.
SimpleIndex
uses barcodes to automate the process of tagging and filing documents.
This can be accomplished by embedding barcodes in the documents when
they are printed, or by using SimpleCoversheet
to create barcode index pages that are encoded with the filing data.
SimpleIndex can be configured to run fully unattended as a
Windows
service or scheduled task. It monitors the folder for new scanned
files, reads the barcodes and files them accordingly. The key
values from the barcodes are used to tell SimpleIndex when a new file
starts, what folder to store the document in, what to name the file and
other tags to use for searching.
The advantages of this approach to scanning are:
- Use your existing digital copiers instead of buying dedicated
scanners
- The person creating the document is responsible for indexing it
- Scan the document and forget it
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