If you already operate a high-volume service bureau, chances are you use software like Kofax Capture to scan and index documents for your clients.  If you do then you are well aware of the high cost of click charges and the inevitable mad rushes to purchase additional clicks at the end of a peak volume month.

There are some scanning jobs that need the multi-user batching and indexing features of these systems, but many do not.  SimpleIndex can help you save big on click charges by supplementing your primary scanning infrastructure, letting you perform smaller, less complex jobs in a separate workflow.

Jobs like these can be easily processed with SimpleIndex:

• Simple scan-to-file with no indexing
• All indexing is done via barcodes or database lookup
• No custom export format is required

The following scenarios usually require a more robust solution:

• Multiple users manually indexing documents
• Double-key verification
• High-volume OCR with manual verification
• Export to specific application or custom script

Basically, SimpleIndex is great for 1-2 user workflows where a single user performs the whole scanning and indexing process, or where one person scans and another indexes on a separate workstation.  When more than 2 users are required to keep up with indexing volume then it makes more sense to use a system designed for multiple users.